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Project Management Software (2026): Compare Pricing, Free Plans & Discounts

Pay per user or pay one flat rate? Compare project management tools for small teams and agencies by pricing, free plans and discounts. Prices last checked October 2026.

Which project management tool fits you?

The right tool depends on how your team works. StartInfinity suits teams that want to design their own boards and views. CoSchedule suits marketing teams that think in calendars. Want a ranked list of 15 tools? Read our guide to the best project management tools.

If you need…

Start with

A flexible, customizable workspace for client or team work

StartInfinity

One calendar for content, social and campaigns

CoSchedule

A free tool to start

See our free tools for startups guide

Per-user vs. flat-rate pricing

Most project management tools charge per user, so costs grow as your team grows. StartInfinity also offers flat-rate plans with unlimited members.

  • Per user: Basic is $6 and Pro is $9 per user per month billed yearly. Basic is capped at 15 members.
  • Flat rate: Unlimited is $112 per month billed annually, no matter how many people join.
  • The crossover: at $9 per user, Pro costs more than the $112 flat plan once you have 13 or more users. Confirm that the Unlimited plan includes the features you need before you switch.

Compared

Tool

Free plan

Paid from

You pay by

Watch out for

StartInfinity

None (14-day money-back)

$6/user/mo (yearly)

User or flat rate

Takes time to learn; fewer native integrations

CoSchedule

Free Calendar (15 messages)

$19/user/mo (yearly)

User

Some plans need a sales call

How to choose

  1. Count your users. This decides whether per-user or flat-rate pricing costs less.
  2. Check which plan has the views you need. On StartInfinity, Gantt, Forms and Formulas start on Pro, not Basic.
  3. Check automation limits. StartInfinity Basic allows 25 automations per board and 1,000 runs a month. Pro allows 10,000.
  4. Plan for setup time. Flexible tools take longer to set up than ready-made ones. StartInfinity has templates for marketing, sales, HR and events.
  5. Check your integrations. StartInfinity connects through Zapier and a few native links, with fewer native integrations than the biggest tools.
  6. Check device support. StartInfinity has apps for web, Android, iOS, macOS, Windows and Linux.

Discount routes at a glance

Tool

Savings documented in our reviews

StartInfinity

25% off yearly billing; 14-day money-back guarantee. A White Label lifetime offer is described on its page.

CoSchedule

20% off annual plans; 50% off after a one-year review; 10% for referrals; 30% for nonprofits

Neither tool shows a broad public coupon code. The reliable savings are annual billing and special programs.

How we evaluate

We compare tools on ease of use, features, pricing clarity, plan limits and value. Our scoring is explained on the Rating Methodology page.

Frequently Asked Questions

It depends on how your team works. StartInfinity suits agencies, freelancers and small teams that want a flexible workspace with custom boards and views. CoSchedule suits marketing teams that plan work on a calendar. Pick by workflow, not feature count.
StartInfinity has no free plan, only a 14-day money-back guarantee on paid plans. CoSchedule has a Free Calendar for 1 user and 1 profile with 15 scheduled messages. For more free options, see our guide to free project management tools for startups.
StartInfinity starts at 6peruserpermonthbilledyearly(8 monthly) on Basic and $9 on Pro. Its flat-rate Unlimited plan is $112 per month billed annually. CoSchedule’s Social Calendar is $19 per user per month billed annually. Prices change, so confirm on each vendor’s site.
Per-user pricing is cheaper for small teams. Flat-rate pricing wins as the team grows. At $9 per user on StartInfinity Pro, the $112 Unlimited plan costs less once you have 13 or more users, if it includes the features you need.
Yes. StartInfinity has apps for web, Android, iOS, macOS, Windows and Linux, so teams are not limited to a browser.
StartInfinity has no broad public coupon code system in our review. The documented savings are 25 percent off yearly billing and a 14-day money-back guarantee. Check Infinity’s pricing page for any current lifetime or white label offer.
It takes some setup time because you build your own structure instead of following one fixed method. Templates for marketing, sales, HR, events and product development help you start faster. Reviewers on G2 mention flexibility and support as strengths and the learning curve as a drawback.

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